I’d like to talk to you today about something of vital importance – the steps that we at Sync Summit are taking to make sure we continue to provide you with opportunities to learn, network and do business in music, ads, brands and media while doing everything we can to ensure your safety during the coronavirus outbreak.
As of today, all of our planned live events in Nashville (May 15-16), New York (June 11-12), Tokyo (June 18 and October 29-30) Berlin (October 1-2) and LA (December 2-3) are moving forward as currently scheduled.
At present, we believe the current situation does not warrant cancelling or postponing any of our events, but I want to assure you that we’re monitoring the global situation daily, and if a cancelation or postponement of any of our events is warranted, we will contact you personally and announce on social media immediately the details of our contingency plan, how you will affected personally as our customer and the specific steps we’ll take to make sure you are accommodated for any changes or inconvenience.
There’s nothing more important to me than ensuring you have a safe and successful event when you attend a Sync Summit, and to that end, we’re immediately enacting a number of new initiatives. Here’s the breakdown.
- New Virtual Sync Summit Events. Beginning next week, we’re going to start holding weekly virtual Sync Summit keynotes, panels and case studies that are open to everyone who’s registered for one of our 2020 Sync Summits and to all our clients at no additional cost. For those of you that aren’t registered for one of our upcoming Sync Summits, you will also be able to attend these sessions for a fee of $30.
These events are completely distinct from our Sync Listening Sessions so we won’t be listening to music submissions. But with that said, they will be like our Sync Summit panels, case studies and keynotes at our live events – we’ll have one-on-one chats, present case studies, or hold a panel every week on a particular subject, and even hold showcases. And when given permission, after the event, we’ll share the contact information of all the participants. Also, after the event, we’ll provide you with an archive of the video from the event.
This way, regardless of the travel situation, we’re all still doing business, we’re all still networking and we at Sync Summit are providing you with opportunities to connect and network. I will announce the first Virtual Sync Summit Event on Monday, March 9th.
- Streaming of all Future Sync Summits. Starting immediately, we are going to provide customers with the option to attend all our live events virtually. If you choose to attend a stream of an event rather than attend live, you’ll still be able to ask questions, you’ll still be featured in the list of attendees, we’ll still share your music with all speakers, and you will still get a final list of attendees and speakers with contact information.
Attending an event virtually will be at a reduced rate ($150) and if you decide wish to attend the live event in person, you can use the $150 you paid for your registration for the streaming event as a credit to register for the in-person rate.
Click this link to register to as a streaming attendee to any of our 2020 events (https://syncsummit.com/streamsignup/)
- Expanded online sponsor outreach. We are going to immediately expand how we are doing outreach for the sponsors of our events.
This includes posting logos, company information and links in our social media, in our newsletters, within our virtual events and on the Sync Summit website in the form of banners and individual pages. In addition, we will work with our partners and sponsors to create specific, live online demos and events that showcase their companies, their solutions and their work.
I’ll reach out separately to all current sponsors to coordinate these new sponsor elements, and if you or your company have interest in sponsoring, contact me directly at firstname.lastname@example.org and I’ll be happy to answer any questions you may have.
- If an event is postponed due to the coronavirus outbreak. If the worst comes to pass, and we have to postpone an event due to the coronavirus, we’ll let you know our decision as quickly as possible, what the new event date is, and we’ll give you the option to either apply your ticket purchase to a ticket for the event on the new date or apply the full price of your ticket for credit to attend any other of our online or in-person events.
It is of vital importance to me on both a personal and a professional level that we do everything we can to make sure we provide you with every option to network, learn and do business in our industry through our events while making sure you are safe and secure. I truly the above steps we’re taking help us all reach the goal for us all to be safe and successful in 2020.
CEO, Sync Summit